Being a worship leader and web/graphic designer at Rancho Vista Church, along with a side web design business and being a dad and husband has become a challenge to keep everything organized and synced. It can also be tough when I am paying for all my office expenses/software. So I have employed a few tools (mostly free) to keep me sane.
Here is what I am using:
Gmail (free) - I used to use a gmail imap account that was run through Apple Mail, but I thought “why use my computer to store my email when it is already stored on Google’s server?” Sometimes it takes me awhile to realize the more obvious, efficient solution.
I am looking forward to them enabling Google Gears on gmail so that I will be able to reference mail offline. They say it is coming soon.
Google Calendar (free) - I just started using this seriously in the last few days. Why did I wait so long? I love how it ties into gmail. It gives me a way to share calendars easily across platforms. I am also using busysync (trial, but I will buy, mac only) to sync Candace and my calendars for family stuff, and between ical and Google Calendar. GC is a great solution for event planning as well because you can invite anyone to a scheduled event/meeting on your calendar and require yes/no/maybe responses.
I am in the process of talking our pastor into using this as a master calendar for our staff.
Remember The Milk (free) - For a todo list I have always used the one that is inside of iCal, and for the most part it has worked fine until I ran across RTM. Shareable tasks, lists, RSS feeds. Ties into Gmail and Google Calendar via Firefox add-ons.
This is another tool I would like to implement for our staff to assign project tasks.
Thinkfree (free) and Google Docs (free) - Thinkfree offers a more MS Office experience, but can be a bit slower than Google. Both services have a word processor, spreadsheets, and presentation (Powerpoint-like) applications. Both services also include document sharing.
Planning Center Online (free for up to 10 users, other affordable monthly plans) - Worship planning like no other. There is nothing, and I mean NOTHING out there that can do what PCO does. Song chart, usage, worship service planning, people scheduling.
We are currently in the process of moving all of our Sunday morning ministries on PCO. It rocks!
What tools have helped you in being more productive?
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ministry, productivity, web